Spam emails are emails sent in large volumes to Internet users mostly for advertising purposes. Worse, for distributing malicious content throughout the web. The sender of spam emails is known as a spammer who uses computer programs called harvesting bots or spambots.
A spam email is one of the greatest sources of frustrations of Internet users. When it comes to business, spam emails can result in a major business loss. It can also ruin a business reputation. It is easy for hackers to create a fake email address and sender. As a business owner, you do not want customers and clients receiving malware or junk emails under your company’s name. Hence, businesses will have to ensure that they have all the necessary solutions because spam emails are increasing every day.
In this article, we will be discussing the different types of spam emails, how to stop receiving them, and the role managed service providers play to completely eliminate such spam emails.
Types of Spam Emails
The most common types of spam emails are generally divided into the following groups:
Phishing: This is the type of spam that disguises as an email from a legitimate company. The receiver is requested to submit personal data, such as credit card numbers, usernames, and passwords. To get this done, phishing fraudsters mostly develop fake websites that spam emails redirect to. These websites look legitimate that no one will suspect it as fake. When an individual enters his/her personal information, it will be transmitted to the hacker.
Malware: Spam emails may contain malware. It is also called malicious software or junkware. Computer worms, trojans, viruses, and spyware fall under this category. Opening these links, programs, or attachments execute malware silently in the background. However, most of these can be removed by antivirus programs or other software.
Advertisements: Vendors of unlicensed medicines or cheap watches that imitate famous luxury brands use spam to advertise their products. Typical content of solicited emails may include links to get-rich-quick schemes, free products, which can lead to subscription traps. These emails demand a fee-based download that eventually makes spammers rich.
Hoaxes: Many spam emails come with warnings, stories, or appeals that look genuine but they are actually fake. If a person receiving this email falls for the hoax and forwards the email, the real intention for sending this email is executed and the spammer’s purpose is thus fulfilled.
How to Prevent Spam Emails?
Never respond to spam
If you receive an email and you recognize it as spam, do not open it. In case you open the email and realize that it is spam, just close it. Refrain from clicking a button, a link, or a file. If you opened a spam email just because it was from a co-worker or friend, contact them instantly and inform them that their account has been compromised.
Train your filter
If you detect spam in your inbox, do not delete it. Select it and tell your email client that this specific message is spam. You will also have to train the client about your false positives. Once a day, go through your spam folder just to look for messages that do not belong there. If you find one, select it and inform the client that a spam email got through.
Change your email address
This is one extreme measure to prevent spam emails. But if you have responded to spam emails in the past without hiding your email address, attracting more spam emails, this could be your last resort. However, you will have to inform your genuine contacts about the change. Once you stop using the old email address, the number of spam should drop.
Hide your email address
Never share your email address to unknown people unless necessary. The more contacts you have, the more spam you will get. Do not publish it on the web unless you have to. But you can also use disposable email addresses when you are not comfortable sharing the real one.
From small to big businesses, the burden of maintaining critical business communications is becoming overwhelming. Managed email services are established to meet the demanding requirements of growth-minded leaders assigned with high-value information. Managed email services assist a business in running self-hosted email solutions with the same level of reliability as cloud services without compromising security and privacy.
Several small businesses have accounts with ISPs that enforce limitations on the usage of their bandwidth for outgoing services. These limitations are enforced in order to prevent misuse of service. To help you manage your emails and prevent spam emails, we at Zero1zero Innovations are here to provide you with highly-trained IT consultants and engineers who will design, implement, and support your IT infrastructure, helping you increase profitability and productivity. Advanced email filtering technology will be used to remove up to 99% of your existing spam without blocking the important messages. You need not install and maintain any type of hardware or software when collaborating with us.
Zero1zero Innovations Spam Filtering Service Will:
- Prevent virus-loaded spam without interfering with genuine emails or annoying “false positives”.
- Guarantee that your employees don’t spread email viruses.
- Save time. No spam interruptions, checking and deleting.
- Give you back the valuable bandwidth you need to speed up business growth.
Contact us today! We will help you get the emails you need, and all your emails will always be screened for threats.